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It is very important to fully test ALL the PowerPoint presentation equipment that a speaker will use for the presentation beforehand. Here are some helpful tips to make this a potential seamless process. 

1. Ask your speakers to come early. Check to make certain their meeting equipment or accessories (CD, DVD, or USB) is compatible with the Presentation Services Audio Visual company’s equipment. Don’t assume the PowerPoint presentation will work on any laptop. Disk failures, software version mismatches, lack of disk space, low memory and many other factors can stop a PowerPoint presentation dead in its tracks.
2. Make certain the LCD projector is on, working correctly with the laptop, and that the Presentation Services Audio Visual company has replacement lights in case the lamp burns out.
3. If the speaker is using a wireless slide advance, make certain it works and that the Presentation Services Audio Visual company has spare batteries for the unit.
4. If the speaker is using their own laptop, confirm that the battery is fully charged. Even with electrical outlets, room configurations can often change the day before the event. Don’t be caught far away from an electrical outlet with a dead laptop. If the speaker is not bringing their own gear, rent a laptop and make certain it is compatible with the speaker’s presentation.
5. It is important the Presentation Services Audio Visual company know where all the electrical outlets are in the room, have ample extension cords available, and secure all cords to the floor with tape. We don’t want our speaker to fall!
6. Does the room warrant a microphone and speakers? If so, make certain they are set up, the presenter tests the microphone, and there are plenty of spare batteries for the mic.
7. If possible, have the Presentation Services Audio Visual company stay in the room for the entire presentation so they might attend to any malfunctions ASAP. Worse case, obtain the cell number of the technician and the office number for technical support if a problem arises.

There is always only the present moment: let go of regrets and worries and be friends with the Now

The opportunities will never stop coming our way, so cast out the limiting beliefs you might have about your “boat already have been shipped” and all that nonsense.

There will always bee another one, many new opportunities, and they will be forever coming your way.

Sometimes, people tell me that it’s too late for them to do or experience something that they once thought of as a dream they wished to come true, because once someone came along and gave them something they thought of as an opportunity and they decided to pass for some reason and then they go about their lives and think that that was it, and because they didn’t take it, they don’t get anymore chances or opportunities.

What in fact happened was, that someone came along, presented this what they called an opportunity, and we didn’t feel it resonated with us, we might have felt that something was a bit off about the whole things so we said thank you but no thanks. What really happened was that we in fact trusted out gut feeling and made a decision based on our intuitions, and oftentimes we are totally unaware of the awesome thing that just happened.

We trusted our selves!

But often, sadly we think that that was the only opportunity there was for us in this lifetime, and we shut ourselves out of the flow of opportunities. They are still coming towards us but we don’t see them.

Especially if this person who came along keeps pitching for us how incredible this opportunity is and it is a a once in a life time thing. And yeah.., about that. There are no such things. It really is an everlasting flow going on and you pick the once that feels right to you and say no to all other things.

That’s really all there is to it. Go with what feels right and leave the rest – it might be right for someone else, but it doesn’t mean it’s the right thing for everyone.

What if…..

All the what ifs we state are only holding us back.

• “What if that really was the opportunity of a life time and I just ignored it?”

And even worse when that particular opportunity worked very well for someone else and they get really rich. We work ourselves up to the extent that sometimes people even feel like they don’t want to live anymore.

But let me tell you something. All the success you see other people having around you are clues and signs of your own success and if you could just celebrate with them you would have your own in no time!

Jealousy or envy only keeps you away from what you want and dream of, so let it go. Let go of self pity and stop thinking that good things only happens to others.

If you can be totally honest with yourself and examine exactly why you did turn that “once in a life time opportunity” down and find that you did it because it didn’t feel right to you, then you can be absolutely sure that it wasn’t right for you. You have to trust that, and then look for other opportunities instead of beating yourself up.

If you find that you said no to it because you were afraid of the process, afraid because you didn’t know how to do it, how to proceed or even how to afford it, then you have to work on your trust in yourself and open your eyes to other opportunities and be more bold in the future, because they are there for you, always.

Either way, stop beating yourself up for the choice you have made in the past!

When the next opportunity is in sight, dare to step out of your comfort zone and just seize it. If you’re totally honest with yourself, you know if you’re holding yourself back or if it is your intuition telling you that something is not right for you.

Sometimes something is not right for us at one time, and then later on it will be. Sometimes we jump into things without thinking only to find out later that it was completely wrong for us. Either way, it was all right for us at that particular moment in time, and there is a lesson to be learned. Maybe we needed that jump just so we could learn to check with our inner being more often in the future.

Time is always right for us, even when we think it was wrong. We all have had times in our lives when we have done something and years later we cringe by the thought of us doing that. But back then we did the best we could, with the self knowledge we had, just like we do today.

Hopefully we know better today, and make better choices for ourselves.

We will always evolve and what we think today will be very different of how and what we think about in ten years from now. However we think about it, it was the right thing for us at that time in our life, even if we think it would be wrong today. Just don’t linger in the past, and get back into this moment and make a new choice now, and now, and now.

And again now. Make the present moment count!

If you deliver digital presentations using Microsoft PowerPoint or other presentation software programs, how do you advance to the next or previous slide? You can move forward to the next slide with the keyboard or the mouse or even have someone else help you but this can be awkward or keep you locked in near your laptop. For more professional results, use a presentation remote control to easily navigate through your slide shows.

Remote Features

Many projectors come standard with a remote but features vary and may not always be easy to use. A better choice is to use your own personal presentation remote control. When evaluating a remote, look for these features and decide what is important to you:

• Ergonomic and easily fits in your hand. Keep in mind that you might be using the remote for an hour or an entire day. Plus, a smaller remote will usually have fewer and more accessible buttons, fits in your pocket, and is great for travel.
• Simple to use. In most cases, a smaller, ergonomic remote is easy to use but test it before buying. One of my friends loves her small remote which is only about the size of a matchbook. The tradeoff is she needs to press 2 buttons together to make the screen go black, a feature that doesn’t always work.

I was reminded of the importance of an easy to use remote when I watched an excellent presenter pull out a huge remote that looked a price scanner gun from Home Depot. As he fumbled with a large panel of buttons, the remote dropped to the floor and broke open with batteries flying across the stage.

• Transmit distance. Remotes operate with three different technologies: RF (wireless radio frequency), IR (infrared), and Bluetooth. There are also smartphone apps that can turn your device into a remote via WiFi or Bluetooth connections. A huge drawback with IR remotes is that you need to point the mouse directly at the receiver for it to work. You won’t likely find these anymore unless your office has some “old school” technology. Bluetooth remotes use the latest technology but currently have a maximum range of about 30′ while many RF remotes have a range of 50 to 100 feet. With some remotes, you can have your back to the laptop and move to the middle of an audience. What do you need for your presentations?
• Built-in mouse. Some presenters will sacrifice a bit in size to get a built-in mouse, usually a small button like you see on some laptops. Other remotes have a track ball or a touch pad. I prefer a separate wireless mouse that I use for portions of my presentations. I find a built-in mouse to be too awkward but it might be great for your purposes.
• Visible laser pointer. If you’d like a built-in laser pointer, make sure to test it for visibility and practice moving it slowly. Some of the pointers have such a small laser dot that it doesn’t show well on screen. Would an animation be a better way to highlight parts of a slide or a process?

While you can locate some remotes at your local computer store or office supply outlet, your best option may be to find someone who has a remote and try it out. My current remote is the Logitech Professional Presenter R800 which includes a green laser and a cool timer which vibrates to tell you when your presentation time is up. Price is around $80. I also often use a very simple finger ring remote (found on Amazon.com for $15) which makes it easy to discreetly navigate presentations while still offering the features of more robust presentation remote controls. Yes, I’m nerdy enough to actually pack two remote controls in my laptop bag.

There are many other models and brands to consider. Personally, I don’t like remotes loaded with tons of features that you might not need; these remotes are typically bigger or more complicated to use. Remember, you should be using a remote so that you don’t call attention to the technology and your audience can focus on your content.

Practicing with a Remote Control

After you buy a remote, practice with it before you use it. Don’t just try it at your desk, you need to also setup your laptop and remote and actually run through your presentation. The first time I did this, the screen kept going black or I would accidentally advance to the next slide. The problem wasn’t with the remote; it was that I was holding my presentation handout in the same hand and accidentally hitting a remote button through the handout. An easy adjustment but not obvious if my only rehearsal was in my office.

I personally like to choreograph my slide actions into my presentation notes to avoiding looking back at the projection screen to check my location. Or, setup your laptop in the meeting room so you can glance at the screen and still keep the connection with your audience.

Rehearsing with your remote should be a built-in part of your presentation rehearsal to avoid distracting your audience and accomplishing the goal of communicating your message.

Bonus Tip: Always bring extra batteries; many speakers change out batteries for every presentation. If possible, label the remote or put several business cards in the carrying case in the event that your remote is misplaced.

Were these PowerPoint tips helpful? Discover more PowerPoint techniques and shortcuts at https://TheSoftwarePro.com/PowerPoint.